I've solved this problem for good with email - since I think it's arguably the most important thing here (all my financial/important life stuff is ultimately tied back to my email).
I kinda think everyone should do this...
- First I got a custom domain email address that I own and control (like name@myname.com).
- Then I set up what's basically a burner account with a popular email service just so I could take advantage of the web UX (it could be gmail or whatever, I don't really care). This email address never gets used or exposed. The account is merely a forwarding bucket that I can use to check my email in a browser.
- My personal email all gets forwarded to the burner address (at the host level). The burner (gmail or whatever) acct is configured to send from my personal address.
- I have the account set up in outlook so I can access/backup emails locally.
I'm not really worried about losing access to my web mail account but I've read horror stories and the cost of that scenario is just intolerable so, if I did, I would just set up another account with the same or a different service, forward my personal email to the new address, add it to outlook, and drag all my existing emails in to the new account. I don't even need to worry about accessing my existing emails because they're all backed up locally.
Sidenote: as part of this process, I quit filing my emails in folders (search is good enough to find any email these days). I just put all my read emails in a single flat folder called archive. This makes it a lot easier to keep my inbox clean (no more meticulous filing) and easier to migrate if I ever need to (different services have different implementations and restrictions around folders - but a bunch of emails in a single folder is universally deal-with-able.).
I kinda think everyone should do this...
- First I got a custom domain email address that I own and control (like name@myname.com).
- Then I set up what's basically a burner account with a popular email service just so I could take advantage of the web UX (it could be gmail or whatever, I don't really care). This email address never gets used or exposed. The account is merely a forwarding bucket that I can use to check my email in a browser.
- My personal email all gets forwarded to the burner address (at the host level). The burner (gmail or whatever) acct is configured to send from my personal address.
- I have the account set up in outlook so I can access/backup emails locally.
I'm not really worried about losing access to my web mail account but I've read horror stories and the cost of that scenario is just intolerable so, if I did, I would just set up another account with the same or a different service, forward my personal email to the new address, add it to outlook, and drag all my existing emails in to the new account. I don't even need to worry about accessing my existing emails because they're all backed up locally.
Sidenote: as part of this process, I quit filing my emails in folders (search is good enough to find any email these days). I just put all my read emails in a single flat folder called archive. This makes it a lot easier to keep my inbox clean (no more meticulous filing) and easier to migrate if I ever need to (different services have different implementations and restrictions around folders - but a bunch of emails in a single folder is universally deal-with-able.).